Small but Mighty – Revolutionising Facilities Management

In the realm of facilities management, size doesn’t always determine success. In fact, smaller firms with niche specialties can often provide a level of personalised service and innovation that larger corporations struggle to match. Today, we’re going to explore the unique advantages of partnering with a small facilities management company that boasts a powerful Facilities Management software, expertise in fit-out installations and comprehensive FM compliance management.

Facilities Management Supplier

One of the primary benefits of working with a small facilities management company is the personalised attention clients receive. Unlike larger firms, where you might be just another account number, smaller companies often prioritise building strong relationships with their clients. This means you’re not just another contract to fulfill but a valued customer whose unique needs are understood, addressed and the relationship is nurtured.

Agility and Flexibility

Small facilities management companies are inherently more agile and flexible than their larger counterparts. They can adapt quickly to changing circumstances, whether it’s adjusting schedules, accommodating special requests, or implementing new technologies. This agility ensures that your facility management needs are met promptly and efficiently, without bureaucratic delays or red tape.

Specialised Expertise

While larger firms may offer a broad range of services, small facilities management companies often specialise in specific areas, allowing them to become experts in their field. In the case of our featured company, their unique selling proposition lies in their Facilities Management software, fit-out installation capabilities, and site compliance management expertise. This specialisation means you’re benefiting from the latest advancements and best practices in those particular areas, resulting in superior service and outcomes.

Fit-Out and Maintenance

Beyond the initial fit-out installation, the commitment to client solutions continues with ongoing maintenance and compliance. Here’s where their unique value proposition truly shines. Once the fit-out is complete, many facilities face the challenge of maintaining compliance with various regulations and standards, especially concerning critical elements like boilers, warehouse doors, lifts, and more.

This is where your FM partner steps in with their comprehensive approach to maintenance and compliance management should you require this. They understand that ensuring the continued functionality and safety of these key components is paramount for the smooth operation of your facility. Their team is well-versed in the intricacies of regulatory requirements and industry standards, ensuring that your facility remains in compliance at all times.

By entrusting your maintenance and compliance needs to our FM partner, you can rest assured that critical systems are regularly inspected, serviced, and documented after a fit-out. This proactive approach not only minimises the risk of downtime and costly repairs but also demonstrates a commitment to the safety and well-being of your staff and visitors.

Integrated Solutions

What sets the small facilities management company apart is their ability to provide integrated solutions throughout the entire lifecycle of your facility. From initial fit-out installations to ongoing site compliance management, they have you covered every step of the way. Their comprehensive Facilities Management software serves as a central hub for managing all aspects of your facility, streamlining processes, and ensuring seamless communication between stakeholders.


Contrary to common misconceptions, partnering with a small facilities management company can often be more cost-effective than opting for a larger firm. Without the overheads associated with big corporate structures, small companies can offer competitive pricing without compromising on quality. Moreover, their efficiency and expertise can help optimise operations and minimise unnecessary expenses over time, delivering long-term value for your investment.

Extension to the Team

By outsourcing your facility management needs, you’re not just hiring a service provider – you’re gaining access to a pool of expertise and resources that may not be available in-house. The third party provider can become the ‘extenstion of the team’ or the ‘main go-to team’ which could lead to significant cost savings.

Firstly, relying on a third-party FM provider means you can access skills and knowledge that you may not have within your own team. Whether it’s specialised technical expertise, regulatory compliance know-how, or innovative solutions, your FM partner can fill in the gaps and provide invaluable support where needed. This means you don’t have to invest in hiring additional staff or training existing employees, saving both time and money.

Furthermore, having a smaller in-house team supplemented by an outsourced FM partner can lead to more efficient resource allocation. Instead of maintaining a large team to cover all possible scenarios, you can streamline your internal operations and focus on core business activities. Knowing that your FM partner is just a phone call away provides peace of mind, allowing you to scale resources up or down as needed without the overheads associated with maintaining a large in-house team.

In essence, the cost-effectiveness of partnering with a small facilities management company extends beyond the immediate financial savings. It’s about leveraging external expertise and resources to enhance your operational efficiency, minimise risks and drive overall business performance. By viewing your FM partner as an extension of your team, you’re not just reducing costs – you’re unlocking new possibilities for growth and success.

Commitment to Excellence

Finally, what truly sets a small facilities management company apart is their unwavering commitment to excellence. They take pride in their work and are dedicated to exceeding client expectations at every turn. Whether it’s ensuring your facility is running smoothly, maintaining compliance with regulations, or leveraging technology to drive innovation, they go above and beyond to deliver results that speak for themselves.

In conclusion, while big names may dominate the facilities management industry, there’s a compelling case to be made for the power of small. By partnering with a specialised firm like the one we’ve discussed, you’re not just getting a service provider – you’re gaining a strategic partner invested in your success. With personalised attention, specialised expertise, integrated solutions, and a commitment to excellence, the small facilities management company is proving that when it comes to managing your facility, size isn’t everything – it’s the quality of service that truly matters.

Three essentials every new business owner will need


The moment your new business finally gets up and running can feel incredibly exciting, particularly if you have lots of plans that you’re eager to put into action. Of course, having big aspirations for a new company can also mean encountering hurdles, particularly in your first year of navigating the business landscape.

If you’re in the process of starting up a new business, you’ll be keen to ensure a smooth transition navigating the business landscape. Want to ensure that the launch of your new business goes as smoothly as possible? If the answer is yes, read on for three essential components that are key to a successful start-up venture.


An inspiring, functional office space

It can be hard to get into that motivational mindset if your office isn’t inspiring or equipped to promote progression, but by investing in your workspace, you can make it a place that both you and your colleagues will love to be in. Use warm, vibrant colours in collaborative spaces to help your employees get their creative juices flowing, and subtle neutrals in your personal office space to promote a sense of calm and allow for mental clarity. Incorporating office plants into your space is also a great way to add some pops of colour in addition to their health benefits.

When you start your renovations, it’s worth future-proofing your office space for growth. I’ts more more cost-effective to get everything done with one installation charge and this also ensures that the range you chose won’t be discontinued in the future  and ensure everything matches and ties in nicely.

Of course, your office needs to be functional, too. New business owners should make sure they have ample storage space to securely file important documents, as well as plenty of room for meetings and breakout spaces, and don’t forget to include extras like charging points, hot water taps and vending machines. You’ll also want to ensure that you also have the latest technology in place on employee laptops, including video call software like MS Teams, Zoom or Google Meet.

A professional website

Your website is essentially the face of your business, and first impressions count. It’s important to make sure that your website looks professional, and is well-developed with functionality in mind. Ensure contact forms are built-in and look to connect any leads straight into your chosen CRM.

Your website is also the ideal place to showcase team talent. This is key for new business leaders looking to make their mark and gain the trust of potential clients, investors and future employees.

To boost your website’s performance, you’ll want to think about your on-page content and ensure this is SEO-enhanced. To do this, you can reach out to a local marketing agency whose creative writing team will be on hand to help ensure your site has the right keywords built-in. Similarly, you may want to devote some time to developing your online presence in other areas, such as  social media to encourage more traffic to your site.

A determined team

There’s no business without people, and while you’ve come a long way in getting your company set up, it’ll be hard to move forward and truly progress without the support of a committed team behind you, particularly if you’re looking to expand quickly.

It can take some time to get the right group of people together, and when you’re first starting out, it can be hard to know exactly who your company needs, and what gaps they need to fill. For this reason, any business start-up should focus on hiring professionals who are motivated and determined to create something that will last – people who see and understand the company vision, and are committed to undertaking the hard work needed to get there.

A successful future in business

Those who have made it far enough to start their own business are likely to already have a good idea of exactly what they need to take their company to the next level. Plus, the essentials you’ll need will usually become clearer as you navigate your first year or so of business, identifying any gaps and areas for improvement along the way.

With the help of a functional space, industry-standard equipment, a little creative marketing and a motivated team, you have plenty to get you set up and working towards a successful future in business.

How to make the office more festive this Easter

Time and time again studies have shown that happy employees are more productive and there’s nothing that will get your employees happier than some Easter Treats and maybe even a festively themed office! In our latest blog, we explore some quick and easy ways to get the office prepped in time for the long weekend.

Arrange an Easter egg hunt (with a twist!)

Admit it, you’re never too old to enjoy an Easter egg hunt! Arranging an internal Easter egg hunt in the office is really easy and it’s also a great opportunity to get the entire team working together. Personalise your hunt to suit your office and even consider more appealing prizes such as vouchers or personalised gift sets to really get your employees in the festive spirit.

Quills can supply a range of promotional gifts that would make great prizes for any Easter activities including chocolate, hampers, mugs, stress toys, keychains, pens, bags and much more. Take a look at our promotional site here to get some inspiration and view our full range!


Bring more spring plants into the office (add living wall images perhaps?)

Easter is the time in which all the spring plants start to bloom and the office is guaranteed to look lovely and festive covered in tulips, daffodils and bluebells or why not consider a living wall! Alternatively, if you would like a display just as beautiful but doesn’t require the same level of maintenance, explore our extensive range of living logos! Our living logos are signs made of real plants that are no longer growing so require no aftercare or maintenance, they’re fully custom made so there are limitless creative options! Find out more here.


Decorate Easter Eggs

Decorating Easter eggs is so simple yet so effective, not only will it get your employees in the festive spirit, but it will also create a fun and competitive atmosphere! Give each of your employees an Easter egg and free rein to decorate it and then offer prizes for the first, second and third best-designed eggs! Determine rewards based on creativity or even consider branding the eggs with your own logo. Some great egg designs to consider include:

  1. Paper Punch eggs
  2. Confetti eggs
  3. Baby Bird Nests

But don’t worry, the cost of purchasing arts and crafts for the office doesn’t have to ruin Easter! Head over to Quills where we supply all the necessary arts, crafts and stationery needed to design your Easter eggs…

No matter how you plan on celebrating Easter in the office, make it personal and get all the team involved. From all the team at Quills, have a great Easter and long weekend!