facilities management workers software computer

Facilities Management in a connected world

The job of a facilities manager has changed radically over the past few years, mainly thanks to smart technology. They no longer need to create complicated spreadsheets in order to stay on top of keeping the premises under their charge safe and in good working order. Technology also enables them to spend less time travelling between multiple sites, increasing productivity with the ability to spend more time at their desks. 

The connected world provides facilities managers with all the management information they need to enable them to keep everything working smoothly. Cloud-based facilities management applications offer centralised software that can be accessed by managers and their staff. Users can report and track issues through the application, which can be accessed by members of the team, and issues can be scheduled and prioritised, so everyone can instantly see what they are expected to do. With everyone accessing the same information, and with documents kept centrally, it will improve communication with your team and your colleagues. 

What you can do with facilities management software capabilities

The software allows you to create preventative maintenance schedules as well as organise repairs. Users can access the system to report faults, triggering an automatic notification to the appropriate members of staff who can take swift action; the software will also help you organise staffing and priorities, and record and monitor contractors. Its auditing facility enables you to ask for bids and record quotes, send invoices, and keep receipts, certificates and any communications centrally, so all of your information is at your fingertips. 

Asset tracking is also made easier, allowing you to keep hardware and software records, and record maintenance schedules and repair costs. You can add information about the expected lifespan of your equipment, allowing you to ensure the budget is always going to cover the cost of replacement. 

Other benefits include analytical reporting (which can be extracted to Excel), email notifications, reconciliation with your accounts system, and document and image upload functions. The software can be accessed via any device, so facilities managers will have all the data readily available ‘on the go’ wherever they are. 

Improved efficiency

When it comes to larger organisations with multiple sites, those working longer hours or 24/7 operations, facilities management software allows the different teams and the business as a whole to work and operate more efficiently. With everyone having access to just one set of data records means there is less opportunity for tasks to be missed or time wasted by someone beginning work on a repair that has already been completed by someone else.  

Facilities Management software is ideal for use by outsourced maintenance companies as well as in-house facilities managers across all industries. Every manager can tailor it to their organisation’s needs, providing an extremely efficient and very cost-effective way of improving service overall and driving efficiencies. The software is free to try and straightforward to set up.  If you would like a demo click here or to find out more, please contact us

legionella testing office kitchen sink

Why is Legionella water testing important?

Under the Health & Safety Regulations your company must appoint someone to be responsible for preventing and controlling risks associated with legionella and ensuring adequate assessments are carried out. Often, this responsibility is outsourced to legionella water testing companies

With so much attention currently directed to the Coronavirus, it is easy to lose sight of other risks, but this could be dangerous; the legionella bacterium is responsible for the potentially fatal Legionnaires’ Disease. The protection of your staff and customers from the risks of legionella is especially important if you are reopening your business after a break in trading. If there is air conditioning at your premises, legionella water testing will help you to maintain safety standards. 

Legionella is a water-borne bacterium. When it is inhaled – usually in fine water droplets – it infects the lungs and results in Legionnaires’ Disease. Many outbreaks originate from air conditioning units, but in the commercial environment, people have also been infected by water from spa jacuzzi’s \ hot tubs and showers. 

What conditions enable the legionella bacteria to thrive?

The optimal conditions that allow legionella to grow are stagnant water that is heated at an optimum temperature of between 20oC and 45oC. At lower and higher temperatures, the bacteria will be dormant; temperatures above 60oC will kill the bacteria. Where there is a regular flow of water, there is less risk from legionella because the bacteria do not have a chance to establish themselves. Stagnant water also collects waste materials and sludge which provide the bacteria with the nutrients they need to thrive. 

Domestic properties are much less prone to the bacteria owing to the constant water use and the fact that hot water is heated above the highest temperature that the bacteria can remain active in. However, on a cautionary note, take care in the garden – especially during the summer months – as people have been infected with legionella bacteria that have had a chance to grow in warm, stagnant water in garden hoses and water butts. 

Have your business premises been closed during lockdown?

If your workplace has been closed during lockdown, you may have inadvertently encouraged the perfect conditions for the legionella bacteria to thrive, with unused water pipes and air conditioning units heated by summer temperatures. 

The recommended frequency that you need to do regular legionella water testing will depend on your company and risk assessment. 

Don’t leave it to chance

Book your legionella water test today for peace of mind or perhaps to complete your Covid-19 risk assessment. We now offer a full range of services to protect your business from legionella, including legionella risk assessments, water testing, water system management, and water tank cleaning and disinfection. 

 

Stay safe.

Why Sneeze Guards/Protective Screens are an ideal addition to the post-pandemic office

UK employees are beginning to phase back into the workplace and are preparing for the ‘new’ way of working. Although Boris Johnson recently announced that as of the 4th July, social distancing measures will be reduced to “1 metre-plus”, the safety of employees and customers is still a top priority for all businesses and cleaning, hygiene and protective measures need to be carefully planned out and ready for employees to come back.

Protective Screens, also known as ‘Sneeze Guards’, are a favourable and future-proof solution when it comes to keeping employees protected. Not only can they be used as a physical barrier between staff, but they also have an array of other benefits which we are going to explore further in this blog.

 

Protective Screens allow for agile working & flexibility

The beauty of Protective Screens is that you have full control over the placement and fixtures of them. For example, you have the choice to implement full standing screens fixed to the floor between desk benches or you could opt for small, light-weight screens placed on top of desks instead. This allows for flexible working as the screens can be repositioned to where they are required i.e. breakout sessions, during important meetings or to create private spaces for employees to focus.

 

Keeps your employees and customers protected

Social distancing is set to be the new normal so it’s likely that implementing Hygiene Screens won’t just be a ‘temporary’ solution. It’s important that your employees and customers feel safe and are confident that their health is being protected in the workplace. They add another layer of security for your employees and visitors and act as a physical barrier to help prevent the spread of COVID-19 and other germs. 

Whether you’re working in a doctors surgery, hospital, school, reception area, hotel, holiday park, hair salon, office or retail environment, there is a huge range of screens to suit all sizes, spaces and requirements.

 

Maintains transparency & light in the workplace

Implementing Protective Screens in the office doesn’t have to result in a loss of space or light. The majority of these screens are transparent (made with clear acrylic or glass) which ensures that full visibility is maintained and your employees and customers are still able to see, interact and engage with one another.

Another benefit is that the clear transparent screens is that they will also prevent the office from becoming ‘closed in’ or  ‘shrinking’ and modern open plan workspaces can still be achieved.

 

Easy to clean 

Cleaning and hygiene is now more important than ever, especially in the workplace environment. The clear acrylic and glass screens are extremely easy to clean and are safe to use. Most screens are also made with an antimicrobial surface coating to help reduce the spread of germs and bacteria which will further help to protect the people using them.  

Businesses are also having a deep cleaning service before employees return to work and looking at long term hygiene solutions like antimicrobial surface coatings which can be applied to high traffic areas like door handles, tables, reception counters, lift buttons, handrails etc to help prevent the spread of germs?

 

What screen is right for me? 

Whilst Protective Screens and Sneeze Guards are designed to protect against droplets from coughs or sneeze in the air, there is no definitive answer to the question ‘what height should they be?’ We would recommend using a protective screen 660mm above desk height to provide an appropriate barrier against airborne droplets between seated people and for floor standing screens, we would suggest 1895mm high for an appropriate barrier between those people who are standing (including a standing person and a seated person).

For more information or to start exploring our huge range of Screens and Sneeze Guards, please click here. You can also get in touch with a member of the Quills Interiors team at hello@quillsuk.co.uk or call 0845 078 0324. 

Alternatively, take a look at our Protective Screens brochure for more inspiration

office workers social distancing covid 19

Returning to work – a new landscape

Many companies are contemplating how to make the move from national lockdown to ‘back to the new normal’ work processes. For some, normal as it was will not resume and there will be a period of adjustment where employers will be redefining what the workplace means as they, along with their employees, get used to whatever the new normal will be. It is widely accepted that whilst most businesses have operated efficiently during lockdown, if it is safe to do so, it’s time to begin a phased return to work.

Businesses large and small are therefore planning to bring some or all of their employees back to work and are following government guidelines on how to prepare the workplace for this. Employees returning to work will be understandably anxious and worried so it is vital you put their minds at rest and assure them that all measures possible have been taken to safeguard them whilst they’re at work. There are many things to consider when preparing for this uncharted territory, read on for our advice and information on how we can help.

Trust your suppliers

Your trusted suppliers will be your best friends during this time. If you have built up a solid relationship with them over the years, you will be the first to know what their service offering is and how they have diversified to ensure they can supply exactly what you need during these unusual trading times. They will be the ones to rely on when you need to source key products in large quantities and you will be able to count on them to give you honest advice on the availability of high demand products and the best market price as these can change daily. They are only a phone call away so it’s always worth touching base with them and asking for their assistance. You will be amazed at how resourceful they are!  

Get cleaning!

If you haven’t already, now is the optimum time to have your office or premises steamed and deep cleaned. Office deep cleaning is recommended to be carried out at least twice per year as it will remove any dust, bacteria and fungi that has been lurking in forgotten corners and inaccessible areas that haven’t seen a vacuum cleaner in months. You can also take it one step further and have the cleaners sanitise it using antiviral detergents to kill germs and disinfect all of the high touch points. Antibacterial door handles can also be placed on the doors to reduce contamination and an antibacterial surface lacquer can be applied to the hard surfaces to complete your rigorous hygiene schedule. This will ensure that the workplace is as clean as it possibly can be and ready for your people to come back to work safely.

Who’s in?

Following government regulations, you will be required to calculate how many people you will be able to fit in your workspace without compromising coronavirus health and safety protocols. A thorough risk assessment will need to be carried out in order to identify any risks or hazards and a programme put in place to help employees stay safe, protected and as productive as possible with new procedures and guidelines put in place if necessary. For example, hand washing and/or hand sanitising stations will need to be available at all times at the entry and exit points to ensure that the correct sanitisation and hygiene controls are in place. Meeting rooms will need to be reviewed in terms of their layout, ventilation, seating arrangements and whether you introduce protective screensAs the summer is approaching you might also want to consider utilising outdoor space for quick catch ups or you can continue with video conference meetings to limit contact with multiple coworkers.

Time to move?

A change to the layout of your office or workplace will be an inevitable part of putting new safety practices in place. A redesign of the office space will no doubt entail moving desks around to allow employees to work at a safe distance from each other. For added peace of mind, you can also consider creating clear demarcations by installing glass partitions.  Or if it’s not possible to change your office layout, protective screens and sneeze screens will provide an effective solution to protect employees and customers and are quick and easy to install.

What colours increase employee productivity

What colours increase employee productivity, well-being, and satisfaction

Different colours affect employees in different ways, learn how interior design can impact office behaviour

The psychology of colour is relevant in all areas of interior design, however, it becomes especially relevant when looking to increase employee productivity, well-being, and satisfaction in an office. Every colour evokes a different reaction or emotion in a person, learning which reaction or emotion comes along with each colour can ultimately create a better work environment. Here is a list of colours that will benefit your office overall:

Blue

Blue, especially light blue, is often associated with feelings of calmness and ease. Painting an office blue, and using blue decorations or floor coverings, will allow the employees to feel relaxed and less anxious about their daily tasks. Similarly, blue is associated with productivity because it is known to stimulate the mind.

Different shades of blue around an office have been proven to induce creativity; this is especially true in conference rooms where creative ideas are being talked about and passed around with other employees.

Red

Red is proven to increase energy in a room. Though not recommended to paint an entire office red, because the use of too much red creates feelings of anxiety, the use of red accent walls or red decorations can wake the mind up. Red also motivates people which will increase not only productivity levels but also wellbeing. According to an expert at Goldleaf Designs, custom home builders, simply by painting an office can change the entire overall mood of a workspace.

The combination of light blue and red around an office can also provide a creativity boost for employees. Combining a classic warm colour with a classic blue colour creates a visually pleasing balance for employees, making them more productive.

A popular trend in office interior design has been the use of red seating and wall hangings surrounded by an otherwise white or neutral background. This trend diverts attention to different areas of a workspace which will constantly stimulate the brain, creating new and productive ideas.

Yellow

Associated with the sun, yellow creates feelings of optimism and happiness in a work environment; thus, employee well-being and satisfaction. Yellow can also create creativity in the work environment because it stimulates the mind and creates feelings of self-assurance.

However, be careful of too much yellow. Yellow, like red and orange, is a warm colour and too much of it can create feelings of anxiety and even anger. If you are using yellow as a paint colour, make sure it is a pale yellow. Neutral walls with yellow accent decorations and accent wall may be a good choice to prevent the risk of overstimulation.

Green

Green, similar to the feelings associated with light blue, is associated with tranquillity and calmness. Different shades of green around the office can even create feelings or thoughts of nature which in turn, creates emotions of ease and satisfaction. Green also adds a sense of balance in a room which will help the well-being of employees.

Adding plants is an easy way to add green to an office space in addition to decorations and paint.

Green is often used in workspaces that work with money and finances a great deal because it constantly evokes the memory and thought of money to the employees as they work.

White

White is great for offices because it makes space feel bigger, cleaner, and even happier. White is practically a good choice for smaller offices because it will maximize the space. White also coordinates well with almost all other colours so it can be used as an accent wall in a room, a base, or on all walls. With the various ways in which white can be used in an office, it always adds to employee well-being by increasing overall happiness.

If white is used on all walls, it’s recommended that the walls have a fair amount of wall hangings and decorations in order to keep employees visually stimulated. Too much white can give off a “doctor’s office feel.”

A common colour theme in offices is the use of white and blue. The combination of white and blue, emulating a blue sky with clouds, makes employees optimistic and productive in addition to keeping the space lively. White walls accompanied by blue furniture is a popular way to create this colour theme.

 

Experimenting with colour and different colour combinations will affect employee productivity in a positive way while keeping employees happy and motivated to keep working. With proper research and planning, getting the right colour scheme for your office will be easy and beneficial. The possibilities are endless when redesigning your office space. For inspiration or to start discussing your design projects, get in touch with one of our interior experts today.

How to make your business more sustainable in 2020

How to make your business more sustainable in 2020

How to make your business more sustainable in 2020

I’m sure we’d all agree that we could be greener and small changes can have a huge impact on our environment especially for a business or manufacturer. As more and more of us understand the importance of corporate social responsibility and the environmental impact that operational and purchasing processes can have on a business, it’s important to consider how you can become more eco-friendly for your company reputation from its customers, employees and stakeholders.

Here are some of the ways you can make your business greener:


Set up a ‘Green Team’

Creating a ‘Green Team’ in the office, or even just allocating a ‘Green Champion’, is a great way to brainstorm new ideas and keep your business becoming more eco-friendly. Empower staff to make important decisions and introduce new initiatives that will encourage all staff and customers to improve their recycling processes. You can even introduce new ‘green policies’ that staff have to abide by such as no plastic bottles in the office or no desk bins. If possible, ensure your Green Team are made up of members from different departments within the business so that you can include different business perspectives. For example, include someone from the operations team to ensure you’re getting the best products as well as a member of the marketing team to discuss how to communicate your green ideas effectively.


Use green products

What do you do once you’ve finished with your used ink pen – throw it in the bin? Probably, because that’s all we’ve ever done. Every year, we fill up landfills with perfectly reusable pens and it’s time to consider stocking up on recycled or reusable stationery instead. Using green stationery will not only help the environment and reduce the amount of waste going to landfill but will save you money and improve your eco-credentials. It may also be worth keeping your office supplies cupboard under management by the designated ‘Green Champion’ who can be sure to see if there’s an eco-alternative or refillable option out there. There are many recycling schemes around which are free of charge and are designed to help make recycling your used batteries, ink and toner cartridges and other items a much easier process.


Clean green

Going green with your cleaning products is also recommended to help improve the health of your cleaning staff and other employees as well as remove harmful toxins from the workplace environment and less harsh chemicals going into our water systems.


Review your waste

Whilst we appreciate that this isn’t particularly the most appealing job to be done, reviewing your waste is an effective way to understand exactly what your business is using and what is being thrown away. Your waste provider will probably have a portal that you can log in to and see the split of recycling and waste to landfill.  This should give you a good indication of any changes that need to be made or new policies that should be introduced. For example, if there are a lot of plastic cups in the bin from the water cooler, replace the cups with eco-friendly and biodegradable versions. We also suggest doing this regularly, such as once a month to measure the success and impact you’re making.   Alternatively, why not consider mains filtered water?


Challenge suppliers or use sustainable suppliers

Getting access to more eco-friendly products can be as simple as asking your existing suppliers to provide a more environmental service or product range or even ask to see their CSR Policy. Just like you, there will be many other businesses asking suppliers the same questions so don’t be afraid! If your current suppliers don’t offer any green products or if they’re not looking to be more environmentally friendly, start looking for other sustainable providers instead.

In the meantime, it’s also important to review what you’re currently purchasing and if there are any internal or external changes that can be made which will quickly improve your eco-credentials. For example:

  1. What type of packaging are you using to send out to customers? Is it recyclable?
  2. Do your delivery vans comply with ULEZ standards?
  3. Are you using single-use plastic void in boxes?
  4. Do you have centralised waste bins in the office or warehouse?
  5. Do you recycle your office equipment?
  6. Are you using recycled stationery and office supplies products?
  7. Do you recycle your paper?
  8. Do you re-use packaging?

 

Introduce #GreenChallenges

Green challenges can be a fun way of encouraging your employees to be more environmentally friendly. For example, you could challenge your staff to go for a month without using any plastic eating utensils, and then reward those who complete the challenge by offering small (and perhaps even eco-friendly) prizes! Our eco-friendly promotional gifts catalogue is a great place to start looking at prize ideas.

 

Make the office greener (literally!) 

Bringing shrubs and plants in your building can massively help improve the air quality around your organisation which is essential for your employees. In addition, this will also help your business look a lot more attractive visually and there is only little maintenance required for looking after them. Bringing more nature into the office means more oxygen is produced and creates a happier space for your employees to work in.

Take a look at how Quills can help with your Eco Purchasing and CSR targets by getting in touch with our friendly team who are more than happy to help.

Tips for a Greener Christmas

Brits love Christmas. After all, it is the season to be jolly! Christmas is great for spending time with loved ones, exchanging gifts with family and friends as well as indulge in way too much food! But as much as we don’t want to be bar humbug on Christmas celebrations, we have to realise that it has a huge negative effect on our planet.

Did you know that the amount of waste we throw out as a nation would fill 450,000 double-decker buses? And every Christmas, the amount of waste produced in the UK increases by 30%! The good news, however, is that there is still time to get prepared for a ‘Green Christmas’ and all you have to do is follow our top tips for celebrating the season whilst still caring for our planet.

Recycled Christmas Cards

There’s always a sense of excitement when a card comes through the door, and nothing gets you more in the Christmas spirit than a beautifully designed Christmas card with a genuine, heartfelt message. However, some Christmas cards from shops can be expensive and non-recyclable which can quickly cause your bin to overflow once the festive season is over. Instead, we would suggest opting in for cards that are made from recycled paper and from verified sustainable sources.

That’s where Quills can help. We have a huge range of promotional Christmas Cards, most of which are made on FSC stock paper so they can be recycled in the new year. Not only can you choose a gorgeous design, but you can also personalise it with your own branding and really show your customers and employees your appreciation. What’s even better is that with every Christmas card order, a 10% donation will be made to a charity of your choice and for 2019 this includes a brand-new tree planting charity! Have a look at our 2019 Christmas Card brochure.

Wrapping paper & Tape

We understand that sparkly and coloured wrapping paper helps make your presents look nicer, but there are lots of paper that cannot be recycled, including:

• Wrapping paper that contains foil or is metallic
• Wrapping paper with glitter on it
• Wrapper paper that has a texture to it

There are lots of environmentally friendly wrapping paper options out there and these are simple papers made using fibres such as hemp or you could go for paper made from recycled content.

In addition, be cautious (and dare we say stingy) with the amount of tape that you use to finish off your presents. On average, each year we use around 40 million rolls of polypropylene sticky tape to wrap our presents. By not using plastic tape, or by opting to use eco-friendly tape alternatives, more wrapping paper can be reused and recycled for another year.

Christmas trees

You may think that having a plastic tree is eco-friendly because you can re-use them every year, but real trees are definitely the more sustainable option. The British Christmas Tree Growers Association (BCTGA), estimates that we bin six million Christmas trees each year. These plastic trees are made from petroleum products and use up resources in both the manufacture and shipping. When these trees are no longer wanted, they are sent to landfills where the plastic content makes them last forever.

Real trees are a great sustainable alternative as they are grown on tree farms and new trees are always being replanted. Some trees, if kept in water, can be re-planted outside after Christmas – Santa would love this too!

Food

This is a simple one – only buy what you need. As a nation, we throw a lot of food away due to poor meal planning and simply buying too much. In 2018, shockingly more than 4.2 million Christmas dinners were scrapped into the bin. FYI, this means that there was enough gravy down the drain to fill an entire Olympic sized pool. Consider how you can re-use any leftover foods before throwing it away. Think of all of the Turkey sandwiches you can have?

Gift wisely

Christmas gifts don’t have to cost the earth – after all, it’s the thought that really counts. Deviate away from the typical socks and aftershave present and give something a little different and sustainable this Christmas. We have a huge range of eco-friendly promotional gifts including cups, bags, notepads, bottles and more so that you can give something more personal and unique this year. Take a look at our brochure here.

An environmentally friendly Christmas doesn’t mean you need to be a stooge – it’s simply the smaller day to day things that can make a huge difference. At Quills, we have a huge range of eco-friendly products including recyclable tape, paper, cutlery and catering supplies to help get you prepared for a greener Christmas and some fantastic eco promotional corporate gifts.
Get in touch with one of our friendly team members today to see how we can help you.

5 Ways to Reduce your Business’ Carbon Footprint

In June, the UK became the first major economy to pass a law requiring net-zero emissions by 2050.

So, what steps can be taken to do this effectively?

No matter what size your business is, there are big and small changes that can be implemented to help the UK reaches its 2050 target.

Here are 5 ways to reduce your Business’ carbon footprint:

1. Waste Management

Zero waste is more than just a buzzword nowadays, instead, it’s become something a lot of people strive towards. Ultimately, it’s clear that cutting out waste would definitely go a long way in helping the environment, and there are a number of things that can be put in place to begin doing this. Bear in mind it’s not feasible to go completely zero waste all in one go, but businesses can gradually reduce their production of landfill rubbish by dealing with waste in a more environmentally responsible way.

Recycling is a great green initiative, but it’s only really effective when there’s a good scheme and system in place. Starting with basic paper and card rubbish, arguably the most visible of office waste, and then moving into other materials, is more effective than dealing with everything in one go. With this in place, it’s simply a question of having well labelled and visible bins.

However, reducing and reusing are ultimately the most effective steps for a business who wants to become zero waste. Plastic waste often finds itself at the forefront of discussions surrounding climate change, and for good reason. The confusion and difficulties surrounding plastic recycling means we often fail to do it, and consequently, only 9% of plastic is recycled. This is why we’re seeing more initiatives encouraging the ban (or at least the severe reduction) of single-use plastic – something businesses can easily support too. If your office has a canteen, phasing out the use of plastic cutlery and straws in favour of metal ones is a simple but effective way to reduce landfill waste. Likewise, encouraging staff to replace disposable plastic bottles with reusable ones is another small but important way of reducing your carbon footprint.

Quills Secure Data Destruction service can support your businesses recycling and waste management strategies. We can review your current arrangements and propose a tailored compliant solution to match your budget, needs and most importantly, environmental targets. Simply click here to find out more.

2. Travel & Transport

Travel and transport are the most talked-about carbon footprint contributors. Travelling for business, particularly flying, is well established to have a substantial impact on the environment. But the good news is, we live in a society with a number of great alternatives available to ensure your business isn’t hindered by distance. Of course, utilising public transport for closer trips is always a good option, but you should also consider video conferencing in place of flying long distances. Not only will this cut down emissions, but you’ll also find it cuts down your company’s travel costs.

That said, when it comes to company transport, there’s quite a lot to consider. Not only are the commutes of your employees an important factor, but it’s also worth looking at the fuel consumption related to the transportation of your company’s goods and services. Green initiatives like cycle-to-work schemes can inspire more eco-friendly methods of staff commuting. At Quills, for example, we use new vans which are all low emission and comply with ULEZ standards. We also plan our delivery routes every day to ensure the lowest cumulative mileage and maximum fuel efficiency.  For your outsourcing needs, courier services such as Gophr offer a greener choice with their optimised system of pairing vehicles to deliveries depending on the size and weight of the consignment. A programme like this ensures a large van isn’t used when a bicycle will do, and as such, provides a much eco-friendlier service.

3. Energy

It’s an inconvenient fact, but energy consumption is one of the biggest environmental impactors, particularly for business. Lighting, heating, powering appliances, web hosting – these are all fossil fuel burning activities that can be easily overlooked when it comes to accounting for a company’s carbon footprint. The solution to this doesn’t have to be a complete overhaul in office operations. As the days get darker, proper lighting becomes even more important. Simply switching to more energy-efficient lights with an automatic shutdown or dimmer option is a great solution that will have a lasting impact on your office’s carbon footprint, as well as on your energy bill.

There’s no need for your efforts to stop at lighting changes. In the future, you’ll find increasingly more companies migrating to green web hosting services, like GreenGeeks or DreamHost, who consciously make use of eco-friendly initiatives to lessen their overall environmental impact. By utilising these sorts of options for your web hosting needs, you can start to combat the CO2 emissions of your internet use.

4. Sustainable Supply Chain 

A proportion of a business’ carbon emissions is found within its supply chain. Any goods a company purchases – stationery, paper, computers, food etc – all come with a carbon footprint associated with their respective production and delivery. There is no easy way of accounting for the CO2 emissions at every step in the supply chain of every item bought for your office, but more often than not, a business can become greener simply by being eco-conscious and opting for overall more sustainable suppliers.

As a stationery and office supplies supplier, we continuously look for eco-friendly alternative products to provide for our customers. We have recently launched a new environmentally friendly promotional merchandise range which enables businesses to provide exciting and unique branded gifts such as pencils made from recycled money, pens made from CD cases and sustainable cups made from bamboo plant fibres – see the full range here.

5. Plan and Engage

The best way of ensuring the successful implementation of eco-friendly initiatives is by having a comprehensive and feasible plan in place. In order to do this, however, it’s important to know which areas are in need of the biggest improvement. The most logical starting point is to understand how substantial your business’ carbon footprint is right now. By combing through your latest energy and water bills, you should be able to gather a fair picture of your biggest areas of consumption, enabling the setting of realistic targets.

However, a business can only effectively reduce its carbon footprint if it has support from both above and below. This is why engagement is also important. After all, these recommended steps can only be successfully implemented if employees adhere to them. Introducing eco-friendly measures alongside an explanation to your staff as to why these changes are happening, will make them more likely to be effective. Likewise, actually getting your employees involved with going green through competitions or incentives will work wonders in ensuring any green initiatives are respected and followed.  It’s important to remember, there’s no need to bombard your company with hundreds of go-green schemes. When properly implemented, even small changes will result in worthwhile reductions to your business’ carbon footprint. For more environmentally friendly tips, head over to Quills eco-tips page.

If you have any questions about Quills recycling or waste management service or would like to receive a free consultation, please don’t hesitate to get in touch at hello@quillsuk.co.uk.

Quills acquires UOE as part of its continued growth plans

We are pleased to announce that Quills Group has acquired UOE Business Supplies operation effective from 1st October 2019.

We would like to welcome the UOE customers and confirm that the UOE Account Management team will be transferring across to Quills to ensure a smooth transition and that its ‘business as usual’ from day one.

Quills Managing Director, Andy Efstathiou said: “UOE and Quills share the same customer-focused attitude as well as common platforms in online technology, national distribution network and many of the same suppliers. We’re really excited to welcome the UOE business team who join us as part of the growing Quills family.”

Managing Director and Postmaster, Elliot Jacobs from UOE explained “until now our business has had two distinct and separate channels providing business supplies and furniture via our commercial sales team, as well as our expanding retail operations. Divesting our B2B division will enable us to focus our entire team on ensuring that we strive to be the very best example of independent retailing on the High Street.”

Find Quills in the Evening Standard & win a £50 Love2Shop voucher

Are you going to be in London on Tuesday 24th September? Pick up your copy of the Evening Standard and look out for Quills feature in the ‘Be Your Own Boss’ article (psst…it’s just past the middle pages!).

We’ve snuck a hashtag in the article and your job is to tag us in a post on Twitter or Facebook and comment what the hashtag was we used for your chance to win a £50 Love2Shop voucher!

You must also be following the account you used to submit your entry.

Entries are open until Sunday 29th September 2019 and the winner will be announced on Monday 30th September.

Good luck!

 

Terms and conditions:

  1. Entries should be based in the UK&I and must not be a Quills employee
  2. Closing date for entries is 11.59 pm on the 29/09/19
  3. Only one entry per person can be submitted on Twitter and Facebook
  4. A winner will be selected at random on the 30/09/2019 and the winner will be notified via the relevant social media channel that their entry was submitted on
  5. Entries must be submitted via Quills UK Facebook or Quills UK Twitter and the participant must be following the social media account used to qualify
  6. A £50 Love2Shop voucher will be sent to the winner by post and no cash alternative or prize will be provided
  7. Quills Group is a trading name for Quills Office Supplies Ltd and our registered address is Unit 2 Spitfire Business Park, 1 Hawker Road, Croydon, Surrey, CR0 4WD