COPY & FRANK ME 

Our Copy & Frank Me (MPS) services are designed to streamline your print and post processes as well as reduce downtime so that your business can work more efficiently.

With flexibility at the heart of our service, we are able to tailor packages to your exact requirements for your photocopier, multi-functional devices and/or franking machines ultimately helping you to achieve your GDPR compliant business objectives. We aren’t tied to one manufacturer which enables us to make unbiased recommendations to provide the best results, and return on investment for your business.

Our services explained

Managed Print Services (MPS)

Quills Limpio MPS services can improve your document processes, accelerate workflow, making your business more profitable and efficient. Most companies have six simple requirements when it comes to printing:

  • Cost savings
  • Printing from mobile devices
  • Security, governance and compliance
  • Automating paper based processes
  • Sustainability and environmental
  • Performance and reliability

In order to fulfil these requirements, we can conduct a comprehensive evaluation of your print environment, document infrastructure and workflows to develop a road map for your ideal future state, including cost saving projections. We will support you through the transition process and securely connect everything to your IT environment. We will also create solutions for secure printing from mobile devices and manage your print servers and queues.

For additional information, take a look at our video.

Document Management

Your multi-function printer may already be able to print, copy, scan and fax but adding ‘Document Management Solution’ will not only multiple your productivity, but could save you as much as 30% on your total document costs. Your business success depends on effective solutions to expand your market reach, efficient work processes to streamline document production, and creative print and electronic offerings.

Our award-winning printing and software solutions help you:

  • Simplify and automate your everyday operations
  • Optimise your printing investments
  • Improve document security
  • Get the most out of your hardware investment
  • Enable new revenue through creative products and services

Regardless of whether your business requires integration with your existing workflow processes or complete redesign to support new and rapidly changing customer demands, we can help you produce more jobs, reduce your costs, delight your customers and grow your business.

Remote Monitoring

This service provides you with proactive managed print solutions helping to cut costs and increase productivity. We source devices from leading providers and offer a wide range of services, aswell as simple breakdown contracts.

Benefits and piece of mind include:

  • Export or automatically email data to your management system e.g. Evatic, Valelink etc.
  • Notifications can be classified into categories: errors, warnings and maintenance
  • Notify users via email
  • Dashboard view provides an instant overview of current and new status events, as well as historical ones
  • Notify users about low consumables (your ink cartridges) via email…we never want you to run out of ink and not be able to print important documents
  • Order thresholds for consumables can be based on multiple criteria, including: expected empty date, consumable level, days between change, pages between change, consumable status, detailed consumable information and much more
  • Automatic discovery of network print devices, no manual entry required
  • Can be used on secure networks
  • Automatic agent updates

Epson Eco Print

Eliminate traditional printer frustrations with advanced Replaceable Ink Pack System (RIPS) technology. The advanced Replaceable INK Pack System (RIPS) technology uses super-high-yield ink supply units for printing up to 84,000 pages between ink charges. This reduces time and the hassle of changing the consumable cartridges, and helps you meet your environmental goals.

Benefits of RIPS technology?

  • 96% less energy than laser printers
  • 94% less waste than laser printers
  • 92% less Co2 emissions than laser printers

However big or small your printing needs are, we can provide you with full control and visibility of your printing and take the headache out of managing it.

GDPR Concerns

GDPR (General Data Protection Regulation) came into effect on the 25th May 2018; by this date, your business needs to be fully compliant or it will be subject to penalties. It’s important not to overlook your printers and printer network within the office and this is where a huge amount of personal data is produced.

Quills Secure Software adds another level of security and GDPR compliance to your printers and printer fleet. Print jobs are activated by card, or by a unique pin number, can be produced with a file name, date, time and water marks meaning a document is never lost and can be tracked back to the author. Documents and personal data are kept secure and GDPR safe as they aren’t printed until you’ve entered your unique password.

Quills Secure Software

Our Secure Software adds a multi-layered approach to your print security and GDPR protection for your printers and print fleet at multiple stages of the print process. Even better, Quills Secure Software enables your printers to be GDPR compliant. Below are some of the features the software has to offer!

Watermarking, Digital Signatures and User Tracking

Monitoring employee’s printer use has never been easier or more transparent. Watermarks and digital signatures can be used to trace printed documents back to the entry in the print job log; this then displays full details of the date, time, printer and author of the print job.

GDPR Compliance: If a breach of data happens because a document has been seen, you can track where breaches happen and attribute them to a person. Simple reporting tools can provide information about a user such as their printing history, email address and name. This is accessible by both employee and employer. In addition, any person having personal data recorded – like an employee – has the right to see their data. This feature helps you keep employee printing data easily accessible and ready to hand over.

Secure Print Release

Secure Print release is beneficial for both budget and security. Instead of having piles of unwanted documents (potentially containing personal or sensitive data) sitting on the printer at the end of the day, users have to walk to the printer and authenticate their print-job before they are printed. This stops accidental printing of sensitive data and stops wastage of paper and ink.

Erasing Past Users

As part of the new GDPR, people now have a right to be forgotten – which means that you need a way to completely erase any data if and when necessary. With Quills Secure Software, there is one simple command to erase all data of a user and their printing history.

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